Privacy Policy

ARCHAEODISCOVERY LTD (“We “or “Us”) are committed to protecting and respecting your personal data and privacy. We have adopted a Privacy Policy that guides how we collect, store, and use the information that you provide us with in accordance with the General Data Protection Regulation (GDPR) and other relevant legislation.

By using this website (the “Website” or "Site") or by providing us with your personal information, you consent to the collection and use of any information you provide in accordance with this privacy policy.

If you are under 16, we require that you inform a parent or guardian about our Privacy Policy and Terms and Conditions as well as requiring their consent to the Privacy Policy and Terms and Conditions before registering or placing an order with us.

ARCHAEODISCOVERY LTD will never give your information to any third parties unless we are required to do so by law, and it will only be held by ARCHAEODISCOVERY LTD as a means to provide a safe service, track orders and advise you of any new products and promotions.

  • We do not sell, trade or rent your personal information to others.
  • We are committed to protecting your privacy and we comply with the data protection laws applicable to the UK. This Privacy Policy outlines how your personal information is treated and forms part of our Terms and Conditions.
  • We will only use the information that we collect about you lawfully (in accordance with the Data Protection Act 1998).
  • We collect information about you for two reasons: firstly, to provide you with the best and safest possible service and second, to process your order.
  • We will not e-mail you in the future unless you have given us your consent.
  • We will give you the chance to refuse any marketing email from us or from another trader in the future.
  • We will never collect sensitive information about you without your explicit consent. The information we hold will be accurate and up to date. You can check the information that we hold about you by emailing us. If you find any inaccuracies we will delete or correct it promptly. You are able to remove your consent at any time. You can do this by contacting us at
  • The type of information we may collect about you includes your name, address, phone number and email address. In some circumstances (such as, registration information for clubs and tours) we may require further details (for example, date of birth, medical information, emergency contact details, attendance records, incident and accident records).
  • GDPR Information will be held for no longer than one year, will be held securely and not shared with any other organisation without your consent, unless we are required to do so by law.
  • We do not store, nor will we at any time store, financial details (credit or debit card numbers)

The personal information which we hold will be held securely in accordance with our internal security policy and the law. If we intend to transfer your information outside the EEA (European Economic Area) we will always obtain your consent first.

We may use technology to track the patterns of behaviour of visitors to our site. This can include using a "cookie" which would be stored on your browser. You can usually modify your browser to prevent this from happening. The information collected in this way can be used to identify you unless you modify your browser settings.

Photo Consent Policy

Photography of all children and young people is subject to GDPR 2016. Protecting the privacy of individuals and families. As well as these statutory rights, restrictions on photography arise from issues of child protection. 

In accordance with this legislation and our Safeguarding Policy, we will not permit photographs, video or other images of young people to be taken without consent. If the child is under 16, consent must be obtained from a parent/carer. (If the child is over 16, we will inform parents that photographs and/or videos of their child may be used if the child has given consent.)

The term photograph covers any form of visual imaging, whether on film or in digital format. 


• To protect the right of parents to consent to their child/children being photographed for particular purposes at Archaeodiscovery. 

• Emphasise Archaeodiscovery's protective ethos towards children and young people in respect of potential inappropriate use of visual images. 

• Avoid children being distracted by photographic activity during events. 

• Allow personal family photography where possible 

Parental consent: All parents are asked to give their consent for photography of their child by completing an online permission form that is kept on file. A register is kept of children who must not be included in photographs or videos. 

• Archaeodiscovery will only take and use images that are appropriate and are considered to not be open to misuse. 

• If an image of a child is used, the child’s name will not be published. If a name is published, no image will be used without specific consent. 

• Children and their parents/legal guardian will be made aware of why their picture is being taken and how it will be used. 

• Archaeodiscovery will ensure that images of a single child with no surrounding context of what they are learning or doing will be avoided. 

• Archaeodisocvery recognises that images must not be used to cause distress, upset or embarrassment. 


• Photographs must be destroyed or deleted from databases once they are no longer required for the purpose for which they were taken.

• The storage of electronic images will be regularly reviewed. Photographs of children are used minimally and anonymously on our website. Parents have a right to have any photo of their child removed from the website.

By agreeing to this policy you agree the following:

•Archaeodiscovery may use the photos/ videos on their website and on social media

•Archaeodiscovery may use the photos/ videos for promotional materials, publications, in articles and potential publicity/ marketing purposes

•Photos/ videos may be shared with media or local press

•I can withdraw consent for this at any time. I can email if I change my mind. Note: this will not apply to material already published as RBMS cannot control already published material or recall them.


Who we are and how to contact us

For the purpose of the General Data Protection Regulations (GDPR), the data controller is Archaeodiscovery Ltd, registered company number 12927351. If you want to request more information about our privacy policy or information our registered address is: Star Cottage Star Lane, Blackboys, Uckfield, England, TN22 5LD.